Email Lists

Click on the video below for an overview of email lists. Please note that the ability to setup email lists is not available in our trial accounts.

Add and Manage Email Lists

To add and manage email lists (only available in the basic plan and above), project administrators can click on the "Manage: This Project" link in the upper right corner.

• Add email lists: The first step is to "Add Email List" by giving it a name, administrator, and password, and then adding subscribers to the list. At any time, this list may be modified. However, modifications take up to one business day.

  Note: A newly created list, or modifications to the recipients of a list, will not be ready until after midnight of the day it was created, to give the server time to synchronize with the Email application. Thus, it is important to plan ahead.

• Manage List Subscription: Select the list you wish to administer, and then add/delete recipients using the check boxes.
• Remove email lists: Click on remove email lists, select email list to remove, use the drop down to designate whether the archives should be preserved or deleted, click submit.
• Administer lists: Use this feature after lists have been created to change detailed settings of the e-mail list including attachments, whether posts to the list are held for moderator approval, and other settings. Please refer to the Mailman Email List Administration for more detail on Administering Email Lists.

  You can find information about the GNU Mailman List Management Guide v. 2.0 here.

Sending and Viewing Emails

Send a message by selecting the Email tab. Then, select the list to which you want to send a message with the "To" field. Type a subject, and then type the message in the "Body" field.

Note: Archives are posted on the Email tab, and are open for everyone with access to that list to read.

Each Email list has its own unique Email address, meaning that users can post messages either through the ProjectSpace's Email tab, or via Email directly. Work with your Forum One contact to determine the configuration for the Email address for each individual list.