Scheduler

The scheduler is useful when other scheduling tools are not available such as when ProjectSpaces users are not all on the same Outlook email server. It allows you to quickly and easily find a mutually acceptable time for a conference call or meeting, or identify possible dates for an all day event. The invitees will see the invitation the next time they log into the space, and will be able to confirm whether or not they can attend. Note that this is a process that functions best when members are used to checking this space often, so to be most effective, this space should become the focus of all planning.

Propose meeting time: Click on the Scheduler tab to access the function. Then click on "Propose Meeting Time" link, fill in the "Propose a Meeting Form", and click "Create Meeting Invitation". Select as many proposed meeting times as are appropriate, by setting the time and date and clicking "Add this meeting time." Once all the proposed meeting times are added, click on "Send Meeting Invitation" to send invitations to designated users. To check responses to a meeting invitation, click on the scheduler tab and click on the appropriate meeting under "Meetings I have Proposed."

Find Attendee Availability: To schedule all-day or multi-day events, click on the "Find Attendee Availability" link, fill in the "Find Attendee Availability Form," and click "Create A new Invitation." Select a range of dates to survey users' availability during this date range. Click on "Add this Meeting Time" to send invitations to designated users. To check responses to a meeting invitation, click on the scheduler tab and click on the appropriate meeting under "Meetings I have Proposed."